Call Short-Term Scientific Missions (STSMs)

STSMs are exchange visits between academic institutions or between researchers employed in industry and academic institutions aimed at supporting researchers’ individual mobility, strengthening existing networks and fostering collaboration.

 

  • Applications will be considered individually on a rolling basis with the deadline of 31st August 2024 for visits finishing before 15th September 2024.
  • The applications will be evaluated within 15 working days (three calendar weeks) after their submission date.
  • The STSM grants do not necessarily cover all expenses related to undertaking a given STSM mission and they are contributions to the overall travel, accommodation and meal expenses of the grantee.

 

Grant Awarding Coordinator: Dr. Polona Umek ( polona.umek@ijs.si )

 

Who can apply?

STSMs are open for all participants of NanoSpace, giving priority to Young Researchers (researchers under the age of 40) and PhD students working in academic/research institutions or industry. Applicants coming from ITC/NNC will have priority. Up to 2-4 grants will be given to researchers coming from industry.

ITC (Inclusiveness Target Countries) – Albania, Armenia, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Georgia, Greece, Hungary, Latvia, Lithuania, Malta, Moldova, Montenegro, North Macedonia, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Turkey, and Ukraine*.

NNC (Near Neighbour Countries) – Algeria, Azerbaijan, [Belarus]*, Egypt, the Faroe Islands, Jordan, Kosovo, Lebanon, Libya, Morocco, Palestine, [Russia]*, Syria, and Tunisia.

 

The rules for applying are:

  • STSM exchange between two academic/research institutions (or industry) should be between two different Participating COST countries.
  • The shortest visit is 5 days. The duration period starts on a day you live your home and it last until you return back home.
  • Travels must be finished before 15th September 2024 to ensure reimbursement and delivery of financial reports within the set deadlines for that grant period.
  • STSM reports have to be submitted no later than 1 month after the visit is finished. A failure in doing so will effectively cancel the grant.
  • The STSM grantee should write a short summary of his/her report that will be made available on the Action website.
  • The topic of the STSM application should fit into the scope of the NanoSpace Action. Applications that won’t fit in the scope of NanoSpace will be declined.

 

How to acknowledge COST funding?

Please remember to appropriately acknowledge the COST Action NanoSpace for a financial support.

Contributions of COST Action NanoSpace (CA21126) to the research should be acknowledged in any publication - poster, proceedings, full research paper - that will result from the STSM exchange. The acknowledgment should be written as “This article/publication is based upon work from COST Action NanoSpace, CA21126, supported by COST (European Cooperation in Science and Technology).”

Important dates are:

  • Application submission: From 1st November 2023 to 31st August 2024 (funds allocated on a rolling basis)

  • Notification of application outcome: Within 15 working days (three calendar weeks) after their submission date

  • Visiting period: From 21st November 2023 to 15th September 2024

 

More information:


 

How to apply for an STSM:

THE APPLICATIONS MUST BE SUBMITTED THROUGH THE e-COST PLATTFORM . THE APPLICATION PROCESS IS AS FOLLOWS:

1.    Applicant must register for an e-COST profile at https://e-services.cost.eu/ - adding their bank account details to their profile.

2.    Applicant creates a Grant application: the applicant encodes a grant application by logging into e-COST and clicking on the Grant Applications tab. Any already existing applications are available for consultation in the Grant Applications Monitoring. To encode a new application, the applicant clicks on ‘Apply for grant’.

The applicant can select the grant from the page ‘Apply for new grant’ – Short-Term Scientific Mission grant.

3.    Applicant has to upload:
- STSM grant Application (the application template is available also on e-COST), describing the Goals, the work to be carried out by the applicant, expected outcomes and the contribution to the Action MoU objectives.
-Confirmation of the host on the agreement from the host institution in receiving the applicant.
-Letter of support from the applicant home institution (it can be written by a senior researcher).

 

NOTE: The applicants are requested to consult the COST Annotated Rules (Annex 2) for information about COST rules and procedures for STSMs applications.

*: Please consult the specific COST measures taken regarding the participation of researchers/innovators from these countries (Russia, Belarus and non-government controlled territories of Ukraine) in the Annex I of Level A Country and Organisations .